Accounts Payable Analyst

Job Ref: TE0051
Category: Finance
Department: FINANCE
Location: 50 Water Street, 7th Floor, New York, NY 10004
Job Type: Regular
Employment Type: Full-Time
Work Arrangement: Hybrid
Salary Range: $55,000.00 - $65,000.00

Position Overview

The Accounts Payable Analyst is responsible for managing and ensuring the accuracy and timeliness of the company’s payment obligations. This role involves processing invoices, reconciling vendor accounts, ensuring compliance with company policies, and analyzing accounts payable processes for continuous improvement. 

 

Scope of Role & Responsibilities

Invoice Processing

• Review and verify invoices for accuracy, proper coding, and compliance with purchase orders and company policies. 
• Enter and process invoices into the accounting system. 
• Ensure timely approvals and resolution of discrepancies with vendors or internal departments. 

Payment Processing

• Prepare and execute payments, including checks, ACH, wire transfers, and credit card transactions. 
• Maintain a payment schedule and ensure adherence to deadlines to avoid late fees or penalties. 

Vendor Management 

• Maintain vendor records and contact information. 
• Respond to vendor inquiries and resolve payment issues promptly. 
• Reconcile vendor statements and ensure account accuracy. 

Compliance & Auditing

• Ensure adherence to internal controls, company policies, and regulatory requirements. 
• Provide documentation and support for internal and external audits. 

Process Improvement

• Identify opportunities to streamline accounts payable processes and enhance efficiency. 
• Participate in implementing new tools or systems to improve workflow. 
• Analyze data to prepare regular scheduled specialized AP reports, analyses and statements for management review
• Review and analyze statistical reports for individual customer groupings and provide support with data analysis and report preparation
• Process invoices approximately 100 invoices daily
• Process expense reimbursements

Reporting

• Assist in preparing reports to share with business stakeholders

 

Required Education, Training & Professional Experience

• Associate’s degree required. Bachelor’s degree preferred.
• 5+ years’ minimum experience in accounts payable or related roles.
• Strong knowledge of accounts payable processes, general accounting principles, and financial systems.
• Experience with Peoplesoft System
• Knowledge of Accounts Payable system
• Proficiency in accounting software Microsoft Excel.
• Excellent attention to detail, organizational, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills for vendor and team interactions.
• Self-motivated with a proactive approach to problem-solving.
• Commitment to maintaining confidentiality and professional integrity. 

Professional Competencies

• Integrity and Trust
• Customer Focus
• Functional/Technical skills
• Written/Oral Communication

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